COMPETITIONS RULES

1. The Committee may make such additions or amendments to these rules as it considers to be for the benefit of the Club and its decision as to the intended interpretation of any rule shall be final.

2. Competitions are open only to “paid-up” full members. Associate members are not eligible to enter competitions.

3. Although every care is taken of work entered for competitions, submission is at the member’s risk. The Society does not insure these items, therefore, no claims for loss or damage can be considered.

4. All forms of photographic images, including digital, are actively encouraged.

5. Each entry, including any images used in its creation, must have been exposed by, or be the work of, the member entering who must also possess overall copyright. Using any other image not the copyright of the photographer, in part or whole is forbidden.

6. Films and prints may be commercially processed and/or produced.

7. Existing full members are either beginner or advanced workers in all categories of Prints, Projected Digital Images or Slides. A new member with little or no photographic experience will be a beginner. A new member, whose work is considered by the committee to be an acceptable standard, will be required to compete in the appropriate advanced section.

8. A member after submitting prints or projected digital images in the beginners section of the Paul E. Damen Trophy, Joan Hildreth Trophy and Thurgood Trophy, may be invited by the committee to participate in the advanced section.

9. The dates of all competitions and the subjects for any set-subject competitions shall be decided by the committee and announced in advance. Details will normally appear in the ‘club’ programme or notice board.

10. For most competitions the Committee shall appoint an external judge. Other competitions may be judged by either a Club member, a group of Club members formed as a panel or the entire membership of the Club. Members judging as individuals or in a panel cannot enter the competitions they are judging. When the entire membership judges a competition, members will abstain from marking their own entries. In all circumstances, any decision made by any “Judge” shall be final.

11. To allow time for adequate preparation and ensure a prompt start to the evening, titles of each entry must be submitted to the Internal Competition Secretary by the date announced (normally at least one full week before the competition). In case of digital files, these must be submitted to the computer operator/projectionist at least one full week before the competition takes place, preferably on a USB Memory Stick. Late submission will not be accepted.

12. To encourage the production of new work, each entry may be submitted only once in a competition for the same trophy.

13. A member may not submit more than three entries for each competition. This number may be varied under special circumstances by the committee but all entries for each competition must be numbered in order of preference (ie: 1-2-3). If in the opinion of the Competition Secretary, the total entry will result in an extended evening, then, with the agreement of the President, all number ‘3’ preferences will be removed from the competition. This rule applies to all print and PDI competitions.

14. For the Paul E Damen Trophy, Joan Hildreth Trophy and Thurgood Trophy competitions, the judge shall award marks out of 20 (twenty) for each entry. All other competitions, the judge shall award first, second and third places together with as many highly commended awards as considered to be merited.

15. In a set-subject competition, the judge may decline to mark an entry considered to fall outside the scope of the subject.

16. Competition winners hold their trophies until required for engraving for the following year’s presentations. If two, or more, members tie for the first place in the Paul E Damen Trophy, Joan Hildreth Trophy and Thurgood Trophy competitions then the trophies shall be awarded to them jointly and held by each of them for a proportionate period.

17. The Committee reserves the right to retain work.

18. The complete rules and information contained in this booklet supersede all previous editions. ADDITIONAL RULES FOR PRINT COMPETITIONS

19. Prints must be mounted. There is no minimum size. For “Barbara Small Print Trophy” the maximum size, including the mount, is 80 square inches. For all other prints, the maximum size including the mount is 50cms x 40cms.

20. Prints must show the member’s name and a distinctive title on the back of the mount preferably on the top left corner. The title only may, if required, appear on the front of the mount. Prints not adequately identified may be disqualified.

21. Monochrome means one single colour. ADDITIONAL RULES FOR PROJECTED IMAGE COMPETITIONS

22. Images presented as a digital file must not exceed 1400 pixels wide and 1050 pixels high. This measurement applies irrespective whether the image is presented in portrait or landscape mode.

23. The member’s name together with a distinctive title must be inserted in the ‘File Info’ section during processing on a computer. Images not adequately identified may be disqualified. < 1 > ADDITIONAL RULES FOR SLIDE COMPETITIONS (If required)

24. Slides must be mounted in standard 2 inch x 2 inch mounts, preferably between glass and clean. The picture area may be any shape or size within the limits of the mount.

25. Slides must be “spotted”. When held in the hand for viewing, the spot must be positioned in the bottom left corner of the mount.

26. Slides must bear the member’s name and a distinctive title on the slide mount. Slides not adequately identified may be disqualified. COMPETITIONS

27. The Committee may make such additions or amendments to these competitions as it considers to be necessary for the benefit of the Club and its decision on the interpretation of any description or definition shall be final.

28. In the range of annual competitions, it is not permitted to enter an identical image in both PDI and print formats within the same year (January to December). If desired, the identical images may be transposed for the following year. MONOCHROME PRINT COMPETITION

29. PAUL E DAMEN TROPHY (Beginners and Advanced Sections) Entries: Up to three (3) per member. Subject: Competition nos; 1-2-4-5 Open. Competition no; 3, set subject (to be advised annually) A Shield will be awarded in each section to the member accumulating the highest marks from four out of the series of five open and set subject competitions for monochrome prints. The competition will be judged concurrently with that for the Joan Hildreth Trophy for colour prints for which the Competition Secretary will maintain separate marks. COLOUR PRINT COMPETITION

30. JOAN HILDRETH TROPHY (Beginners and Advanced Sections) Entries: Up to three (3) per member. Subject: Competition nos; 1-2-4-5 Open. Competition no; 3, set subject (to be advised annually) A Shield will be awarded in each section to the member accumulating the highest number of marks from four out of a series of five open and set subject competitions for colour prints. The competition will be judged concurrently with that for the Paul E Damen Trophy for monochrome prints for which the Competition Secretary will maintain separate marks. MONOCHROME OR COLOUR PRINT COMPETITIONS

31. THE BARBARA “SMALL PRINT” TROPHY Entries: Up to three (3) per member. Subject: Open. Awarded to the member attaining first place in an annual open subject competition for small (i.e. size including mount not to be greater than 80 square inches) monochrome or colour prints.

32. FERDI BARRAL PLATE Entries: Up to three (3) per member. Subject: Sport photography, see rules below. Awarded to the member attaining first place in an annual competition for colour prints. The set subject will be an image appertaining to “Sport”

33. CHRISTINE’S CUP Entries: Up to three (3) per member. Subject: Open. Awarded to the member attaining first place in an annual open subject competition for monochrome or colour prints.

34. IAN GRAHAM TROPHY for the Print of the Year Entries: Up to three (3) per member. Subject: Open. Awarded to the member attaining first place in an annual open subject competition for monochrome or colour prints. Runner-up will be awarded the Charlie Fish Trophy.

35. NED PAXTON TROPHY FOR NATURAL HISTORY Entries: Up to three (3) per member. Subject: Open. Awarded to the member attaining first place in an annual competition for monochrome or colour prints depicting animals in the wild or any living wild plant. The competition will be judged on the same evening as the complementary Natural History competition for slides or projected images. Pictorial content is of secondary importance. < 2 > PROJECTED IMAGE COMPETITIONS

36. THURGOOD TROPHY (Beginners and Advanced Sections) Entries: Up to three (3) per member (Mono or Colour). Subject: Competition nos; 1-2-4-5 Open. Competition no; 3, set subject (to be advised annually) A Shield will be awarded in each section to the member accumulating the highest number of marks from four out of a series of five open and set subject competitions for Projected Digital Images.

37. JOHN BLAY MEMORIAL TROPHY for the Projected Image of the Year Entries: Up to three (3) per member. Subject: Open. Awarded to the member attaining first place in an annual open subject competition for colour slides or projected images. Runner-up will be awarded the Tony Donne Trophy.

38. HERTFORD CAMERAS TROPHY Entries: Up to three (3) projected images of three (3) per set per member. Subject: Set subject to be advised annually Awarded to the member attaining first place in an annual three Projected Images set subject.

39. FRED’S TROPHY Entries: Up to three (3) per member. Subject: Open. Awarded to the member attaining first place in an annual open subject competition for slides or projected images.

40. KENDRICK CUP Entries: Up to three (3) per member. Subject: Landscape Photography, (see definition below). Awarded to the member attaining first place in an annual competition using colour Projected Digital Images. The set subject will be an image appertaining to “Landscape” as per the definition below. The agreed definition of landscape is a landscape showing not less than two thirds of land if water and/or sky are also included. Urban landscapes or scenes with a lot of buildings do not fit the criteria.

41. NED PAXTON TROPHY FOR NATURAL HISTORY Entries: Up to three (3) per member. Subject: See rules below. Awarded to the member attaining first place in an annual competition for colour slides or projected images depicting animals in the wild or any living wild plant. The competition will be judged on the same evening as the complementary Natural History competition for monochrome and colour prints. Pictorial content is of secondary importance.

GENERAL INFORMATION:
PRINT TITLES (NOT THE PHYSICAL PRINT) FOR ALL COMPETITIONS SHOULD BE SUBMITTED AT A CLUB MEETING OR BY POST/EMAIL OR TELEPHONE TO THE INTERNAL COMPETITION SECRETARY AT LEAST ONE WEEK BEFORE THE COMPETITION TAKES PLACE.

PRINTS SUBMITTED FOR COMPETITIONS SHOULD HAVE THE IMAGE TITLE AND AUTHOR’S NAME SHOWN ON THE BACK OF THE PRINT (Preferred on top left). ALL PRINTS SHOULD BE MOUNTED, AND THE MOUNT SHOULD NOT EXCEED 50 cm X 40 cm (20” x 16”)

FOR PROJECTED DIGITAL IMAGES, THESE MUST BE SUBMITTED TO THE PROJECTIONIST AT A CLUB MEETING OR BY POST AT LEAST ONE WEEK BEFORE THE COMPETITION TAKES PLACE. ALL PROJECTED IMAGE FILES SHOULD BE SUBMITTED ON A MEMORY STICK (preferred method) OR DISK AND SHOULD CONTAIN THE IMAGE TITLE AND AUTHOR’S NAME USING THE “FILE INFO” FACILITY.

ON THE RARE OCCASION THAT SLIDES REQUIRE SUBMISSION FOR COMPETITIONS, THEY SHOULD BE SPOTTED IN THE BOTTOM LEFT CORNER OF THE SLIDE MOUNT AND HAVE THE IMAGE TITLE AND AUTHOR’S NAME AT THE TOP.